Rationalize Your Collaboration Tools
Best-of-breed approaches create more confusion than productivity.
- Organizations’ collaboration toolsets are increasingly disordered and overburdened. Not only do organizations waste money by purchasing tools that overlap with their current toolset, but also employees’ productivity is destroyed by having to spend time switching between multiple tools.
- Shadow IT is easier than ever. Without suitable onboarding and agreed-upon practices, employees will seek out their own solutions for collaboration. No transparency of what tools are being used means that information shared through shadow IT cannot be coordinated, monitored, or regulated effectively.
Our Advice
Critical Insight
- Best-of-breed approaches create more confusion than productivity. Collaboration toolsets should be as streamlined as possible.
- Employee-led initiatives to implement new toolsets are more successful. Focus on what is a suitable fit for employees’ needs.
- Strategizing toolsets enhances security. File transfers and communication through unmonitored, unapproved tools increases phishing and hacking risks.
Impact and Result
- Categorize your current collaboration toolset, identifying genuine overlaps and gaps in your collaboration capabilities.
- Work through our best-practice recommendations to decide which redundant overlapping tools should be phased out.
- Build business requirements to fill toolset gaps and create an adoption plan for onboarding new tools.
- Create a collaboration strategy that documents collaboration capabilities, rationalizes them, and states which capability to use when.
About Info-Tech
Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.
We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.
What Is a Blueprint?
A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.
Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.
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Speak With An Analyst
Get the help you need in this 3-phase advisory process. You'll receive 9 touchpoints with our researchers, all included in your membership.
Guided Implementation 1: Evaluate the current toolset
- Call 1: Identify toolset problems.
- Call 2: Analyze overlaps and gaps.
- Call 3: Outline rationalizations.
Guided Implementation 2: Strategize toolset overlaps
- Call 1: Identify redundant overlapping tools.
- Call 2: Resolve disagreement.
- Call 3: Outline phase-out plan.
Guided Implementation 3: Fill toolset gaps
- Call 1: Determine best-fit tool criteria.
- Call 2: Build business requirements.
- Call 3: Outline the adoption plan.
Contributors
- Josh Lee, CEO, Swit
- Dr. Laurence Lock Lee, Co-Founder, SWOOP Analytics
- James Randall, SEO Executive, The Evergreen Agency
- Sorell Slaymaker, Principal Consulting Analyst, TechVision Research
- 16 anonymous contributors
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