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Select a Student Information System

Find the student information system that matches your strategic goals.

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  • You have been tasked with the selection of a student information system (SIS) to satisfy the needs of multiple stakeholders across campus, students, and external parties.
  • You need a structured approach to the selection process of critical systems.
  • The variety of software vendor offerings makes it difficult to determine the long-list of vendors to consider.
  • The requirements needed to develop a short-list of vendors are not specific enough or not available.
  • You do not have sufficient internal resources to invest in a formal selection process.
  • The decision criteria is not defined or is unclear.

Our Advice

Critical Insight

  • The SIS selected will impact your ability to deliver on strategic goals. Keep your goals in focus as you execute on the tactical exercise of replacement.
  • Non-traditional vendors are bringing a new perspective to the market.
  • Take a holistic approach to product evaluation. Consider all elements that support the SIS functions, including existing applications.
  • Vendor selection is just as important as product selection. Select a partner with a strategy and support structure that align with those of your organization.

Impact and Result

  • The impact:
    • Improvement on the probability of selecting a system that aligns with the strategic goals of the institution by following a structured and holistic approach that considers all aspects and stakeholders.
  • The result:
    • Successful execution of a complex task that could have significant implications for the institution.

Select a Student Information System Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should follow a structured approach to an SIS selection to maximize your probability of success.

Select a Student Information System – Executive Brief
Select a Student Information System – Phases 1-3

1. Launch project and define target state

Define a set of clear project objectives, high-level requirements, constraints, and hurdles that relate to the selection project and how SIS fits in the institution.

Select a Student Information System – Phase 1: Launch Project and Define Target State
SIS Readiness Assessment Checklist
SIS Selection Project Charter Template
SIS, ERP, and Data Applications Capabilities Tool

2. Collect requirements and prepare RFP

Evaluate gaps between target capabilities versus current capabilities and collect, prioritize, and document SIS requirements.

Select a Student Information System – Phase 2: Collect Requirements and Prepare RFP
SIS Requirements Pick List and Fit Gap Analysis Tool
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Member Testimonials

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.

9.0/10

Overall Impact

$16,000

Average $ Saved

4

Average Days Saved

Client

Experience

Impact

$ Saved

Days Saved

Insearch Ltd.

Guided Implementation

9/10

$16,000

4

The templates were great and Mark provided insight into options and other things we have to consider. The only template that was more towards an ER... Read More

About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

MEMBER RATING

9.0/10
Overall Impact

$16,000
Average $ Saved

4
Average Days Saved

After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve.

Read what our members are saying

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Guided Implementation 1: Launch project and define target state
  • Call 1: Discuss organizational goals.
  • Call 2: Discuss constraints, hurdles, and constraints.
  • Call 3: Define target and current capabilities.

Guided Implementation 2: Collect requirements and prepare RFP
  • Call 1: Define capability gaps.
  • Call 2: Identify stakeholders.
  • Call 3: Plan requirements elicitation sessions.
  • Call 4: Prioritize and de-duplicate requirements.

Guided Implementation 3: Select vendor and communicate results
  • Call 1: Review RFP templates.
  • Call 2: Plan vendor demonstrations.
  • Call 3: Define evaluation criteria.

Authors

Robert Fayle

Carlos Sanchez Valle

Contributors

  • Anonymous external contributors
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