Assess the Strategic Context for ERP Modernization in Higher Education

Legacy system constraints and outdated, heavily customized ERP systems are difficult to maintain and integrate with modern technologies.
Data integration and accessibility challenges reduce efficiency and decision-making capabilities.
Financial and resource constraints make full ERP overhauls challenging.

Our Advice

Critical Insight

Modernizing ERP in Higher Education is not just a technology upgrade; it is a strategic transformation that requires strong collaboration with institutional stakeholders.

Impact and Result

Consider deployment and replacement options.
Assess the external and internal factors affecting the selection of an ERP.
Review the major ERP SaaS offerings and identify which best aligns with institutional needs.
Estimate the total cost of ownership of the ERP costs and benefits now and in the future.

Assess the Strategic Context for ERP Modernization in Higher Education Research & Tools

1. Assess the Strategic Context for ERP Modernization in Higher Education Deck – Understand developments and trends in the higher education ERP market.

Make the case for change, understand key metrics, and identify the current trends in higher education ERP, as well as key vendor capabilities and limitations.

2. Higher Education ERP Evaluation Tool – A tool designed to help you evaluate ERP systems based on your institution’s specific criteria.

After establishing vendor evaluation criteria, it's time to put together a broad list of potential vendors. The vendors should be compared alongside one another to help define the most suitable candidate. Use this tool to shortlist top candidates and to demonstrate the thoroughness of the evaluation process to internal stakeholders.

3. Discounted Cash Flow Tool for Total Cost of Ownership – A discounted cash flow tool calculates the present value of future monetary benefits in consideration of the overall cost of a project.

This tool allows you to make an educated estimate of the overall benefit of the ERP in consideration of all the expenses of implementing and operating the new system.

Assess the Strategic Context for ERP Modernization in Higher Education visualization

High costs and high rewards for institutional IT.

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Author

Mark Maby

Contributors

Andrea Ballinger, MBA, Vice Provost and CIO, Oregon State University
Kenneth Boe, Asst. Vice Chancellor for Information Technology/CIO, LSU Health Sciences Center New Orleans
Vicki Hall, Director Strategic and Operational Planning, Virginia Tech
Justin Yau, Deputy CIO, Langara College

Search Code: 107152
Last Revised: March 28, 2025