Optimize IT Project Intake, Approval, and Prioritization
Decide which IT projects to approve and when to start them.
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Poor project intake, approval, and prioritization process leads to:
- Low rates of successful project delivery that fails to achieve desired project outcomes, with budget overruns and blown delivery deadlines.
- Ad hoc intake and prioritization scheme alienates stakeholders and misses opportunities, while IT staff struggles with never-ending, demoralizing pile of project work.
- A futile project portfolio weighed down by projects with low business value.
Good project intake, approval, and prioritization process leads to:
- Improved rates of successful project delivery – in scope, on budget, on time, with the right quality.
- Only the projects for which IT has capacity to deliver are approved, and IT can meet that expectation.
- Projects yielding the best value and benefits for the business and IT comprise the project portfolio, maximizing IT’s contribution to the business.
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Onsite Workshops offer an easy way to accelerate your project. If you are unable to do the project yourself, and a Guided Implementation isn’t enough, we offer low-cost onsite delivery of our Project Workshops. We take you through every phase of your project and ensure that you have a road map in place to complete your project successfully.
Book NowModule 1: Assess the PPM Capability
The Purpose
- Set the course of action for optimizing project intake, approval, and prioritization by examining the current state of the process, the team, the stakeholders, and the organization as a whole.
Key Benefits Achieved
- The overarching goal of optimizing project intake, approval, and prioritization process is to maximize the throughput of the best projects. To achieve this goal, one must have a clear way to determine what are “the best” projects.
| Activities: | Outputs: | |
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| 1.1 | Complete the PPM current-state scorecard. |
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| 1.2 | Evaluate your intake process current state. |
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| 1.3 | Determine your project intake maturity and discuss target state. |
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| 1.4 | Conduct SWOT analysis. |
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| 1.5 | Design project value scorecard. |
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Module 2: Develop Project Intake, Approval, and Prioritization Processes (Part 1)
The Purpose
- Drill down into, and optimize, each of the project intake, approval, and prioritization process.
Key Benefits Achieved
- Info-Tech’s methodology systemically fits the project portfolio into its triple constraint of stakeholder needs, strategic objectives, and resource capacity, to effectively address the challenges of establishing organizational discipline for project intake.
| Activities: | Outputs: | |
|---|---|---|
| 2.1 | Define “project.” |
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| 2.2 | Define project levels. |
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| 2.3 | Define project request process and create tool and template. |
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| 2.4 | Define project approval process and create tool and template. |
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Module 3: Develop Project Intake, Approval, and Prioritization Processes (Part 2)
The Purpose
- Drill down into, and optimize, each of the project intake, approval, and prioritization process.
Key Benefits Achieved
- Info-Tech’s methodology systemically fits the project portfolio into its triple constraint of stakeholder needs, strategic objectives, and resource capacity, to effectively address the challenges of establishing organizational discipline for project intake.
| Activities: | Outputs: | |
|---|---|---|
| 3.1 | Estimate resource capacity. |
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| 3.2 | Define project capacity and project t-shirt sizes. |
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| 3.3 | Test the Info-Tech Intake and Prioritization Tool. |
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| 3.4 | Optimize overall intake, approval and prioritization workflow. |
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Module 4: Implement & Maintain the Process
The Purpose
- Analyze the stakeholder impact and responses to impending organizational change.
- Create message canvases for at-risk change impacts and stakeholders.
- Set the course of action for communicating changes to your stakeholders.
Key Benefits Achieved
- A thorough organizational change impact analysis, based on Info-Tech’s expertise in organizational change management
| Activities: | Outputs: | |
|---|---|---|
| 4.1 | Review target-state intake, approval, and prioritization process and workflow. |
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| 4.2 | Complete stakeholder impact analysis. |
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| 4.3 | Develop communication approaches. |
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| 4.4 | Define implementation action items. |
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