Embrace Information Lifecycle Management in Your ECM Program
Assure the quality of your information assets from cradle to grave (and every stage in between) with an effective information classification scheme, policies, and governance.
- Information lifecycle management (ILM) considerations are ever-changing. As regulations, industry practices, and organization priorities emerge and evolve, organizations must constantly adapt their approach. There is no one-size-fits-all approach.
- Information volume continues to grow exponentially. As more information is created and managed, an organization’s need to mitigate the associated risk exposure through ILM is increasingly urgent.
Our Advice
Critical Insight
- Don’t tackle every information asset. The majority of your information does not merit the ILM investment; start by prioritizing information domains and tackle what is most important.
- Keep the program simple, yet elegant. Balance the granularity of your ILM program with organizational need and resource availability.
- Governance is a necessary evil. Without people and process to design, police, and enforce standards, ad hoc ILM practices will prevail.
Impact and Result
- Scope and structure ILM projects by prioritizing your organization’s information domains based on risk and value, and tackling the most pertinent domains first.
- Leave no stone unturned, and avoid expensive re-work, by researching and defining your organization’s ILM operating model (i.e. regulatory, industrial, and organizational considerations) ahead of classification and policy creation.
- Take a two-step approach to defining the standards by which your information assets must be handled. Begin by articulating an information classification scheme that highlights various standards of care that must be adhered to for different classes of information and use detailed policies to flesh out the specifics at each stage in the information lifecycle.
- Establish a governance model to enable, maintain, and optimize the ILM program. Effective ILM governance ensures the ILM program is adaptive to evolving operating models and technology trends over time.
- Leverage ILM technology to structure and automate your ILM program.
Member Testimonials
After each Info-Tech experience, we ask our members to quantify the real-time savings, monetary impact, and project improvements our research helped them achieve. See our top member experiences for this blueprint and what our clients have to say.
10.0/10
Overall Impact
$89,050
Average $ Saved
13
Average Days Saved
Client
Experience
Impact
$ Saved
Days Saved
Vancouver Police Department
Workshop
10/10
N/A
5
the in person workshof Claudia was very insightful and it got the ball rolling for our organization. The expertise needed to get the governance pie... Read More
City of Detroit Water and Sewerage Department
Guided Implementation
10/10
$89,050
20
got to meet Andrea = Best not enough time (I was not fully prepared) = Worst
About Info-Tech
Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.
We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.
What Is a Blueprint?
A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.
Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.
Need Extra Help?
Speak With An Analyst
Get the help you need in this 3-phase advisory process. You'll receive 8 touchpoints with our researchers, all included in your membership.
Guided Implementation 1: Establish the information lifecycle management foundation
- Call 1: Structure the ILM program and project.
- Call 2: Develop your ILM operating model.
- Call 3: Conduct an audit of information assets.
Guided Implementation 2: Develop ILM classifications and policies
- Call 1: Set the information classification scheme.
- Call 2: Determine ILM policy needs.
- Call 3: Draft your ILM policies.
Guided Implementation 3: Implement and operationalize ILM
- Call 1: Establish the ILM governance model.
- Call 2: Implement your ILM program.
Contributors
- Christopher Wynder, Director of Client Services, ThinkDox
- Issam Mohamed Ali, EIM Consultant, Do IT Right
- Hemant Prasad, CEO, Crest Business Solutions
- Shahjehan Rao, ECM Consultant, KhepriSoft
- Andrew Lin, Product Manager and Scrum Master, Tax Analysts
- Brian Iacaponi, Director of Technology Innovation, Best Friends Animal Society
- Brian Kudeba, IT Transformation Leader, Fidelis Care
- Eric Raffin, CIO, San Mateo Health Department
- Ilidia Sa Melo, Records Manager, City of Cambridge
- Issam Mohamed Ali, EIM Consultant, Do IT Right
- Hemant Prasad, CEO, Crest Business Solutions
- Kathy Harnack, Executive Assistant, San Mateo Health Department
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